How to Utilise Time Effectively

time utilization

Time is like money. If you know how to use it, you can create a productive and profitable working environment. If you don’t, you can spend your working life always being busy, but not getting the important things done.

“Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.”

Take the first 30 minutes of every day to plan your day. Don’t start your day until you complete your time plan. The most important time of your day is the time you schedule to schedule time.

Some ways in which time can be utilised effectively are:

Complete most important tasks first.

This is the golden rule of time management. Each day, identify the two or three tasks that are the most crucial to complete, and do those first. Once you’re done, the day has already been a success. You can move on to other things, or you can let them wait until tomorrow. You’ve finished the essential.

Also Read: How to Improve your Reading Speed?

Keeping a to-do List

Carry a pen and paper or organizer wherever you go. A daily list of tasks that need to be done is an essential part of action planning. Update your list daily, crossing off completed tasks and adding new tasks that need to be done. You have a record of what you’ve done, so you always have something to work on.


It’s important to list the tasks you have and to sort these in order of priority, and then to devote most time to the most important tasks. When you know where you want to go, you can manage your priorities, time, and resources to get there. This avoids the natural tendency to concentrate on the simple, easy tasks and to allow too many interruptions to your work.

Set Personal Goals

Setting personal goals is essential to manage your time well, because goals give you a destination and vision to work towards. Goals also help you decide what’s worth spending your time on, and what’s just a distraction.

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Commit to your plan

Don’t flake on your own plan to do something! Be resolute. Be committed. Be professional about it, and follow through.

Organising your time

Identify areas of your life where you are wasting time and try to reduce these. Develop a regular work routine. Keep your work space tidy so that you can work efficiently – it’s hard to do this if things you need to find are buried under a pile of paper! Work to schedule so that you meet deadlines – don’t leave everything until the last minute.

Enjoyment should always be the goal. Work can be play

The goal should be to arrange your commitments in a way that you’re happy living out the details of your daily life, even while you’re working.

Sleep at least 7-8 hours

Most people need 7-8 hours of sleep for their bodies and minds to function optimally. You know if you’re getting enough. Listen to your body, and don’t underestimate the value of sleep.

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25 responses to “How to Utilise Time Effectively”

  1. i’m in BA 1st year ..with geography as honors subject. can you please tell me .How can i prepare for UPSC from now… How should i utilize my time

  2. i need some regular updation of uselul informations regarding how to preapre for civil services

  3. Sir iam too week in mathematics. what i do to crack civil serivece .teachers say mathamatics not essential for civil service study tell me what i do focus to mathematice or not give me a clear idia

  4. Please change your Font colour or make it bold,it’s impossible to read the text.
    We have to press our eye on the laptop screen to view it.

  5. Time is not only like money it is like air we breath, if we don’t inhale it at the proper time we will die, same is the case with time, if we don’t use it properly and wisely our carrier will die….

  6. Hello sir,
    I am from engineering background. I am feeling difficulties in economy.can u give me any solution?

    • Start with 11th syllabus of eco and go for newspaper. Because maxi part of eco will covered by Newspaper

  7. Sir how can i identify my most important syllabus, because when i go for reading then all are feel equal important. I usually confused about periority to the subjects. and last one is, i usually feel that i am wasting my time in planning in it, because it can not be long time.

  8. I am working in nightshift. So how many hours to sleep and read? Its very difficult to manage.please guide.

  9. Dear Sir, I had Chemistry as Major subject in my graduation but for preparation of IAS mains, I m not comfortable with this subject. so plz suggest me an optional subject related to this to score.plz sir.

  10. hello sir..i hv done physics.. n m also preparing for upsc… will you plz sugst me smthng for tht exam… like i hvnt studied geogrphy n history etc… so which type of buks do i read??

  11. Sir,
    I hve pased the 12th clas,nw I take adm in B.Sc, tel me subject which help in crack Civil service exam

  12. Thanks to for your good tips on time manage . Actually time does not waits any one ,we have to work according the there is a saying